{"id":47982,"date":"2025-05-30T09:15:00","date_gmt":"2025-05-30T07:15:00","guid":{"rendered":"https:\/\/www.caa.gov.cz\/?page_id=47982"},"modified":"2025-06-10T10:49:14","modified_gmt":"2025-06-10T08:49:14","slug":"background-checks","status":"publish","type":"page","link":"https:\/\/www.caa.gov.cz\/en\/aviation-personnel\/background-checks\/","title":{"rendered":"Background Checks"},"content":{"rendered":"\n

The electronic application form for background check certificate <\/strong>(hereinafter \u201eCertificate\u201c) can be found at the following link (Czech and English): https:\/\/ros.caa.cz\/<\/strong><\/a>

The application form for the issuance of a duplicate Certificate<\/strong>, which replaces the originally issued document in the event of loss, destruction or theft can be found at the following link (in Czech and English): https:\/\/ros.caa.cz\/duplikat<\/strong><\/a>
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FAQ:<\/strong>

What are the options of submitting the application for background check?<\/strong><\/mark>
<\/strong>The application for background check shall be made by means of electronic application via above mentioned link. There is no other form outside this portal.

The applicant may choose between an application submitted using the national electronic identification<\/strong> and authentication scheme (hereinafter referred to as \u2018NIA\u2019) and a standard electronic application. If the application is submitted using the NIA form, the application is delivered to the Civil Aviation Authority of the Czech Republic (hereinafter referred to as \u2018the CAA\u2019) automatically after the application has been completed and confirmed as sent, so it is a faster way of submitting the application.

If the application is completed using a standard electronic form<\/strong>, the form must be printed, signed and delivered to the CAA together with all attachments by post, in person or by Czech data box. Contact details of the CAA can be found\u00a0here<\/a>. In this case, the completing of electronic form is not sufficient \u2013 proceedings are not initiated until the CAA receives the signed application.<\/strong>

How long does the process of background check take?<\/strong><\/mark>
Background check usually takes 30 days from the date of receipt of the application (Section 71 of the Code of Administrative Procedure in conjunction with Section 85h of the Civil Aviation Act). In particularly complex cases, the time limit may be extended by a further 30 days (Article 71(3)(a) of the Code of Administrative Procedure). These limits are given in calendar days and are governed by the provisions of Sections 44(1) and 40 of the Code of Administrative Procedure.

It is advisable to apply for a background check well in advance of entering employment<\/strong>.

What conditions must I meet in order to pass the background check?<\/strong><\/mark>
To obtain\u00a0a background check, the applicant must meet the\u00a0good repute<\/strong>\u00a0requirement and\u00a0credibility<\/strong>\u00a0requirement.

a) a natural person shall be considered to be\u00a0of good repute<\/strong>\u00a0if he\/she has not been effectively convicted of a crime committed out of negligence in connection with the performance of work of aviation personnel, airport operation, provision of air services or operation of aviation activities, unless he\/she is considered not to have been convicted of the crime.

b) a\u00a0credible<\/strong>\u00a0person for the purposes of the background check is deemed a natural person whose unescorted entry to the security-restricted area is not connected with a specific risk. A specific risk is a reasonable suspicion that the hitherto conduct of the natural person, his\/her business or social contacts give strong indication that he\/she could expose civil aviation to the risk of an act of unlawful interference. Credibility is certified by a binding opinion of the Police of the Czech Republic, by which the CAA is bound.

Is there a fee for the application?<\/strong><\/mark>
No, there is no fee for the background check or application.

What I need to include with my application<\/strong>?<\/strong><\/mark>
In addition to the application itself, you may need to attach the following:<\/p>\n\n\n\n

The applicant must attach to the application an extract from the criminal record of a foreign country in which the applicant has resided continuously for more than 6 months<\/strong> in the 5 years preceding the date of application, or an extract from the criminal record in which the information is annexed.

If the applicant is not a Czech citizen, he or she shall also attach to the application a document similar to the extract from the criminal record of the State of which he or she is a national or an extract from the criminal record, which shall include this information. If such State does not issue a document similar to the extract from the criminal record, the applicant shall attach an affidavit of good repute made before a notary or authority of the State of which he is a national, or before a notary or authority of the State of his last residence.

These documents must not be older than 3 months.

If the applicant is a foreigner residing in the Czech Republic on the basis of a visa<\/strong> that does not in itself allow them to be employed in the Czech Republic (e.g., a tolerance visa under the Foreigners Residence Act), they must also attach a relevant document proving the authorization for employment in the Czech Republic<\/strong>. This document is necessary to determine whether the applicant can be considered credible.<\/p>\n\n\n\n

In the case of EU Member States, in most cases, a criminal record extract can be obtained at Czech POINT contact points (more information on the Criminal Register website\u00a0here<\/a>).

In certain cases, documents issued by foreign states are required to be certified by an apostille or superlegalization, depending on whether the state in question has an international treaty with the Czech Republic. More information regarding the authentication of documents, including a list of contracting states to the Apostille Convention and a list of states with which the Czech Republic has concluded a bilateral legal aid treaty specifying public documents that are exempt from further authentication, is available on the website of the Ministry of the Interior\u00a0here<\/a>.

If you have any doubts or difficulties in obtaining a criminal record or similar document, we recommend contacting the relevant embassy.

For documents not written in the Czech or Slovak language, an officially certified translation into the Czech language is also required in accordance with Section 16(1) and (2) of the Code of Administrative Procedure. Documents written in English language are generally accepted as well (with exemptions such as extensive or elaborate documents).

Under the conditions set out in Regulation (EU) 2016\/1191, selected public documents issued by EU institutions are exempt from legalisation and certified translation. This exemption also applies to the extract from the criminal record, but under the condition of no criminal record existence. If the applicant has a criminal record, Regulation (EU) 2016\/1191 does not apply.

I am the Czech citizen and also have citizenship of another State. Do I have to provide a document similar to the extract from the criminal record of that State?<\/strong><\/mark>
No. If you are the Czech citizen, it is irrelevant whether you have another citizenship.

I need to provide an extract from the criminal record of Ukraine for my background check. May I provide an affidavit of good character instead due to current extraordinary events?<\/strong><\/mark>
No. Since the Ukrainian Embassy in the Czech Republic provides extracts from the Ukrainian criminal records (https:\/\/czechia.mfa.gov.ua\/konsulski-pitannya\/dovidka-pro-ne-prityagnennya-do-kriminalnoyi-vidpovidalnosti-nesudimist<\/a>), the CAA ceased to accept affidavits of good character instead of extracts from the Ukrainian criminal records effective 15 June 2022.

Which laws regulate background check?<\/strong><\/mark>
The institution of background check is regulated by both national and EU legislation. The procedure is mainly regulated in \u00a7 85e et seq. of the Civil Aviation Act. The procedural procedure of the administrative procedure is based on the Code of Administrative Procedure. The European Union regulates the background check in the following Regulations:<\/p>\n\n\n\n